Sub. – Warning Letter


It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as Designation.

Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.

You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.

You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.

Kindly treat this as very urgent.

For' Company Name



Written Warning

Employee:__________________________________________________ ____
Issued By:__________________________________________________ ____
A written warning has been issued to you on the above date.
The reason for the warning is:

If there are further incidents, we will impose further discipline up to and including dismissal.________________________________________ ________________________
Employee Signature _______________________________
Date _______________________
Supervisor Signature_______________________________
Date ____________________________

Warning letter (absence) Template 5


Dear [Employee name],

Re: Absence from work without notification

You have been absent from work on [number] consecutive work days [insert dates] without providing any notification or reason for your absence. As you are aware, you are required to notify us of your inability to attend work prior to the commencement of your shift.

We have attempted to contact you on [date] by phone but without success. We are concerned about the reasons for your non-attendance at work.

Please contact me immediately to discuss the reasons for your absence and failure to notify us, and your expected return date. This absence must be discussed prior to you recommencing work.

If you do not intend to return to work, please provide notice of your resignation in writing. Please include any company property [e.g. keys] to us in person immediately.

If you fail to respond to this letter by [enter date and time], we will have no alternative but to assume that you do not intend to return to work and have in fact abandoned your employment.

I urge you to contact me to discuss the situation immediately.

Yours sincerely

[insert full name and position of relevant officer]


• keep copy in HR file

• include a stamped, self-addressed envelope