HR Functions Recruitment Recruitment Get the Job Description finalized by Person requesting the position Recruitment Get the position approved from Resource Manager/MD Recruitment Job Posting on Naukri Recruitment Prepare Process (First Round Interviewers, Interview Time, Second Round Interviewers) Recruitment Screening Profiles Recruitment Get profiles Shortlisted from Interviewers (if needed) Recruitment Scheduling Telephonic Interview, update recruitment sheet Recruitment Taking feedback from Interviewers, update recruitment sheet Recruitment Rescheduling / Scheduling Personal Interview, update recruitment sheet Recruitment Get Employee Information form filled by Candidate Recruitment Taking feedback from Interviewers, update recruitment sheet Recruitment If Shortlisted, Inform Seniors, update recruitment sheet Selection Selection Scheduling HR Interview - Telephonic / Personal, update recruitment sheet Selection Taking HR Interview - Personal / Telephonic Selection Offer Negotiation Selection Offer Letter Selection Follow-up on Joining - Every 15 days Selection Inform IT Department to arrange System 15 days before joining New Joinees Formalities New Joinees Formalities Call and confirm 2 day prior joining, whether joiner is coming on time New Joinees Formalities Ask IT Department about System arrangement a day prior the joinees walks-in New Joinees Formalities Collect the required documents (all documents mandatory) New Joinees Formalities Document Submission New Joinees Formalities Latest Updated Resume New Joinees Formalities Certificates New Joinees Formalities Previous Experience Letter New Joinees Formalities Last Month Salary Slip New Joinees Formalities 5 Passport size Photographs New Joinees Formalities Others – Specify New Joinees Formalities Filled Forms New Joinees Formalities Employee Joining Form New Joinees Formalities Provident Form New Joinees Formalities Salary Account Opening Form New Joinees Formalities Others – Specify New Joinees Formalities Induction Presentation New Joinees Formalities Introduction to Organization New Joinees Formalities Conditions of Employment – Entrances & Exits New Joinees Formalities Policies of Companies New Joinees Formalities Provide Staff ID Cards New Joinees Formalities Work place, equipments etc New Joinees Formalities Introduction to colleagues New Joinees Formalities New Entrants New Job - Introduction to Superior New Joinees Formalities Arrange Meeting with Seniors New Joinees Formalities Ask IT Department to create Mastiff Email ID of the New Joiner (If required) New Joinees Formalities Send New Joinees Introduction Mail to all Employees (To - employee, CC - New Joinees) New Joinees Formalities Send Welcome Note along with Policies link to New Joinees on Mastiff Email ID New Joinees Formalities Complete the Induction Checklist New Joinees Formalities Complete the New joinees file and hand-over to HR Associate New Joinees Formalities Input New joinees Data in Payroll New Joinees Formalities Inform Senior HR about new joinees formalities completion and get the file reviewed New Joinees Formalities Meeting with New Joiner New Joinees Formalities Appointment Letter New Joinees Formalities Send mail to Accounts Department about New joiner Salary details Employee Confirmation Employee Confirmation Meeting with New joinee and Superior after one month Employee Confirmation Mail for Employee Performance Status after 45 days for Confirmation Employee Confirmation Mail to Admin for New Joinee Permanent I-Card (after taking confirmation from Senior) Training Training Co-ordinate with seniors about training schedule Training Inform Trainers about the training schedule Training Get the trainers feedback form filled from Trainees Training Get the trainees feedback form filled from Trainers Training Co-ordination with Trainers for feedback of Trainees Training Communicate the trainees about performance feedback Training Employment Letter (if any) Training Complete the trainee employment formalities Leave Maintenance Leave Maintenance Daily Attendance Sheet Updation Leave Maintenance Leave Records Maintenance Leave Maintenance Monthly Attendance and leave Updates, send mail to employees (if leaves any) Leave Maintenance Monthly Attendance and leave Updates (Send to Senior HR by 4th of every month) Leave Maintenance Review the monthly leave status and send report to Accounts for Salary Release by 6th of every month Budgeting Budgeting Prepare HR Budget Budgeting Maintaining expenses list Budgeting Co-ordination with accounts & Admin team Budgeting Get the Budget approved from CEO Policy Policy Policy reviewing Policy Reviewing Salary Band (annually) Recreational Recreational Sending Birthday Mails Recreational Monthly B'day party organizing, co-ordinate with Mauj Masti Team & Admin Recreational Approving Budget for the party and suggestions Recreational Preparing Write-up about the event to be posted on Mastiff Blog Others Others Sending Salary slips to Employees New New Campus Recruitment New Quarterly Performance Evaluation New Standardize Training Process New Organisation Structure New Salary Band New Prepare Competitor Companies List Employee Communication Employee Communication Communicating with employees on daily basis (if any issues inform Seniors) Employee Communication Communicating with employees on daily basis (if any issues inform Seniors) Employee Communication Communicating with employees on daily basis (if any issues inform the respective Manager and Management) Exit formalities Exit formalities Talk to Employee about Resignation Exit formalities Talk to his Senior/Manager about his issue Exit formalities If relieving is confirmed, finalize his last date, notice period, mail the employee about his last date and other formalities Exit formalities On relieving day, conduct exit interview, get the exit form filled Exit formalities Issue necessary documents - Relieving Letter/Experience Letter/Salary Slips (if required) Exit formalities Collect company assets which are with him/her -library books, I-Card, others etc. Exit formalities Calculate his leaves, any deductions, any amount due towards the employee, and inform the accounts to settle the employees accounts (if relieving formalities are duly completed) Exit formalities Inform IT Department to deactivate his Company Email Account Exit formalities Document his exit documents in his employment file
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