What is a Human Resources Audit?
A Human Resources Audit is a comprehensive method (or means) to review current human resources policies, procedures, documentation and systems to identify needs for improvement and enhancement of the HR function as well as to ensure compliance with ever-changing rules and regulations. An Audit involves systematically reviewing all aspects of human resources, usually in a checklist fashion.
Sections of review include:
Hiring and Orientation
Benefits
Compensation
Performance evaluation process
Termination process and exit interviews
Job descriptions
Form review
Personnel file review
The purpose of an HR Audit is to recognize strengths and identify any needs for improvement in
the human resources function. A properly executed Audit will reveal problem areas and provide
recommendations and suggestions for the remedy of these problems. Some of the reasons to
conduct such a review include:
Ensuring the effective utilization of the organization’s human resources
Reviewing compliance concerns with a myriad of administrative regulations
Instilling a sense of confidence in management and the human resources function
Maintaining or enhancing the organization’s and the department’s reputation in the community
Performing “due diligence” review for shareholders or potential investors/owners
Establishing a baseline for future improvement for the function
Because of the multitude of laws affecting each stage of the employment process, it is extremely
important for an employer to regularly review their policies and practices to ensure regulatory
compliance in order to avoid potentially costly fines and/or lawsuits. An employer overlooking
regulatory compliance with their human resource practices could face:
A fine of $1,100 for any violation of the appropriate payment of overtime for non-exempt
employees in accordance with the Fair Labor Standards Act.
Penalties as high as $10,000 each occurrence for failing to post required safety notices or
keeping accurate records.
Fines up to $1,000 per employee for non-compliance with the Federal Immigration Reform Act.
While penalties such as these help define the risk of non-compliance and signify the importance of
conducting periodic HR Audits, an Audit can also ensure that policies and procedures are fair and
consistent across the organization and strengthen employee satisfaction. By maintaining a satisfied
and productive workforce, an employer lessens the expense associated with costly turnover of staff.
Losing one employee is estimated to cost a company 50 – 150% of the lost employee’s salary in time
and money spent to replace that employee.
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